Software profile
ChurchDesk
Partially verifiedA church administration platform combining people records, calendars, forms, payments, websites and communications, with UK-published pricing.
The short version
A fit worth testing against your real workflow.
ChurchDesk is most compelling when a church wants to eliminate the gap between its public website and its day-to-day administration. The shortlist question is whether that connected platform is worth the package and migration commitment for the church’s actual number of contacts and sites.
Directory assessment
ChurchDesk is a credible UK-priced option where a church wants its public website, calendar and administration to share one source of data. Confirm Gift Aid, payment fees, contract terms and the practical website-migration scope before treating it as a finance system.
Procurement verdict
What to investigate first
- Problem this profile addresses
- Churches that value a connected public website and calendar
- Material differentiator to test
- People and consent records
- First risk or uncertainty
- Prices exclude VAT
Decision evidence
What is evidenced, and what still needs asking
This is an evidence summary, not a product score. It counts the state of the procurement fields below and keeps the broader listing status separate.
- 0 Confirmed
- 0 Independently evidenced
- 3 Supplier claim
- 17 Not confirmed
- 0 Possibly outdated
- Contact or pricing band
- Not confirmedNot confirmedSource: ChurchDesk pricing · checked 25 July 2026
- Multi-site support
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Administrator limits
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Volunteer usability
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Implementation complexity
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Technical administration
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- UK purchasing availability
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- GBP pricing
- Supplier claimPublished GBP starting priceSource: ChurchDesk pricing · checked 25 July 2026
- VAT treatment
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Gift Aid
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Multi-factor authentication
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Role-based permissions
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Audit logs
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Data-processing agreement
- Not confirmedNot confirmedSource: ChurchDesk data security and compliance · checked 25 July 2026
- Hosting and location
- Supplier claimChurchDesk states that its service is hosted on Hetzner servers in Germany. Confirm the current contractual hosting, sub-processor and data-transfer position for a church's requirements.Source: ChurchDesk data security and compliance · checked 25 July 2026
- International transfers
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Export formats
- Supplier claimImplementation service includes imports according to the supplier; Published data-export tools in the contact moduleSource: ChurchDesk contact-management guidance · checked 25 July 2026
- Migration assistance
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- UK support hours
- Not confirmedPhone, chat and email support; Training webinarsNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Contract and cancellation
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
Best suited to
- Churches that value a connected public website and calendar
- Parishes needing room booking and operational communications
Evidence-backed strengths
- GBP pricing and package limits are published
- Calendar, people, forms and website tools are designed to work together
Limitations and questions
- Prices exclude VAT
- Gift Aid capability and payment-fee details are not confirmed here
Confirmed core features
- People and consent records
- Calendar, rooms and rotas
- Forms
- Website
- Payments and giving
- Workflows
What does the supplier currently publish?
Pricing and trial
ChurchDesk publishes annual-billing prices in pounds sterling, excluding VAT, with contact and time-registration limits that vary by package.
| Tier or starting point | Published price | What it covers |
|---|---|---|
| Basic | £54/month | 100 contacts and five time-registration users; billed annually, excluding VAT |
| Small | £97/month | 500 contacts and 15 time-registration users; billed annually, excluding VAT |
| Medium | £140/month | 1,000 contacts and 25 time-registration users; billed annually, excluding VAT |
| Large | £239/month | 5,000 contacts and unlimited time-registration users; billed annually, excluding VAT |
Free trial: Yes — A free trial is advertised; the current trial duration is not confirmed in this profile.
Will integration remove enough double handling to justify a platform change?
One platform for public and internal work
ChurchDesk publishes calendar, people, forms, website, payments and workflow modules. Its product material describes calendar and form content updating connected website components.
Use the trial to run an ordinary event from website listing through registration, rota, room booking and follow-up. Ask finance staff to verify the payment and donation workflow separately before relying on it for live giving.
What does external feedback add?
What public reviews and peer discussion do — and do not — show
This profile does not use an independent review score. The assessment is based on ChurchDesk’s published UK pricing, module descriptions and support information.
- The potential advantage is a shared calendar, website and people-data workflow.
- The main implementation risk is migrating content and agreeing ownership across staff and volunteers.
Supplier testimonials and feature claims are not treated as independent testing or proof of fit.
The questions a shortlist needs to answer
ChurchDesk FAQs
Does ChurchDesk offer a free trial?
Yes. ChurchDesk advertises a free trial, but this profile has not confirmed the current trial duration. Confirm the terms before entering live church data.
How much does ChurchDesk cost?
Published annual-billing prices run from £54 to £239 per month excluding VAT, with limits based on contacts and time-registration users. Check current add-ons and implementation costs.
Does ChurchDesk support UK Gift Aid?
Not confirmed in this profile. Ask the supplier to demonstrate the exact UK donation, declaration, reconciliation and Gift Aid workflow needed by the church.
Operations and support
- Data hosting
- ChurchDesk states that its service is hosted on Hetzner servers in Germany. Confirm the current contractual hosting, sub-processor and data-transfer position for a church's requirements.
- GDPR information
- ChurchDesk publishes data-security and privacy material describing GDPR-related measures, including hosting in Germany, encryption, role-based access and a data-processing agreement. This is supplier information, not a compliance determination for a church.
- Integrations
- API
- Import and export
- Implementation service includes imports according to the supplier, Published data-export tools in the contact module
- Support
- Phone, chat and email support, Training webinars
Research sources
Sources support only the fields named beneath each link. Supplier material is not independent testing; external review material is included as a limited signal rather than a verdict.
- ChurchDesk pricing
Checked 25 July 2026 · Supports: Published pricing, Package limits, Modules, Support - ChurchDesk free trial
Checked 25 July 2026 · Supports: Free trial - ChurchDesk data security and compliance
Checked 25 July 2026 · Supports: Germany hosting statement, Encryption and access-control statements, Published GDPR and data-processing-agreement information - ChurchDesk contact-management guidance
Checked 25 July 2026 · Supports: Contact data-export tools, Consent-management statement
